Position Description:

The Associate Director of Admission, Director of Outreach serves as a key member of the Admission and Enrollment Management team, supporting the recruitment, evaluation, and enrollment of students from Pre-K 3 through 8th grade. This role leads outreach initiatives, manages admission events, and fosters meaningful connections with prospective families, feeder schools, and the broader community. Success in this role depends on strong collaboration with faculty, staff, and leadership to deliver a cohesive and engaging admission experience.

Key Accountabilities:

Admissions and Application Review

• Evaluate applications for students in Pre-K3 through 8th grade and present insights to the Admission Committee
• Collaborate with the Admission Team to develop strategies targeting key audiences
• Contribute to the continuous improvement of the admissions process and applicant experience
• Event Planning and Campus Tours
• Plan and execute campus-wide admission events involving faculty, staff, and administrators
• Design events tailored to specific audiences to ensure meaningful engagement
• Conduct campus tours for prospective families and guests
• Organize onboarding events for newly enrolled families (e.g., parent socials, orientation programs)

Admission Student Ambassador Program (ASAP)

• Partner with Middle School leadership to develop application and interview processes
• Design and implement ambassador training, including communication, tour leadership, and School knowledge
• Create tour resources and materials
• Lead meetings and maintain consistent communication with student ambassadors

Communication and Relationship Management

• Serves as initial contact for families inquiring about admission
• Respond to inquiries via email and phone in a timely and professional manner
• Draft and distribute admission-related communications to large audiences
• Coordinate with faculty and staff regarding classroom visits, evaluations, and admission needs
• Build relationships with prospective families, current families, and external School partners

Program Knowledge and Representation

• Maintain a strong understanding of Early Childhood and Middle School curricula and programs
• Effectively communicate the unique aspects of the School experience to prospective families
• Stay informed on daily campus activities, academic schedules, and special events to enhance tours and conversations

Applicant Evaluation and Shadow Visits

• Collaborate with leadership and faculty to design assessment tools aligned with the School’s mission
• Train staff on admission evaluation and interview expectations
• Coordinate and oversee student shadow visits, including scheduling and feedback collection
• Manage documentation and records related to applicant evaluations

Outreach and Partnerships

• Serve as liaison to feeder schools through visits and events
• Represent the School at fairs, information sessions, and community events
• Partner with the Parents Association to coordinate admission-related volunteer initiatives

Surveys, Forms and Data Management

• Create and manage surveys and forms for internal and external audiences
• Maintain accurate applicant data and records

Marketing and Communications Collaboration

• Partner with the Communications team to ensure accurate and engaging admission content across platforms
• Assist in the development of marketing materials, videos, and promotional items
• Support branding efforts for admission events and outreach initiatives

Technology and Systems

• Utilize admission platforms and databases effectively
• Create and manage spreadsheets, mail merges, and event materials
• Support data tracking and reporting needs

Growth Mindset

• Emotional intelligence and professionalism
• Strong communication and relationship-building skills
• Organizational and time management excellence
• Problem-solving and adaptability
• Ability to collaborate across teams and perspectives
• Confidence in handling sensitive or complex conversations
• Commitment to continuous improvement
• Team-oriented approach

Qualifications/Experience

• Experience in admissions, education, or a related field preferred
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Comfort with public speaking and leading group interactions
• Proficiency in basic data management tools (e.g., spreadsheets, mail merges)

Physical Requirements and Work Environment

• Regularly works in standard office conditions and climate
• Regularly works at a computer screen for extended periods of time and occasionally moves around campus
• Ability to occasionally move items weighing up to 30 lbs. across the campus/office
• Regularly works in a dynamic environment, effectively dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
• Stamina to maintain attention to detail despite interruptions
• Ability to periodically work flexible hours to meet deadlines and to support before and after school or weekend events

The job description outlines the general nature and key responsibilities of the Associate Director of Admission, Director of Outreach role at St. John’s Episcopal School but may be subject to change as the School’s needs evolve.

About St. John’s Episcopal School:

St. John’s is an independent, coeducational Episcopal school serving up to 500 students in grades pre-k 3 through eighth. Located in a park-like setting on 10 acres in East Dallas, the School offers its employees and students a supportive esprit de corps fueled by a common mission – one dedicated to a program of academic excellence designed to train the mind, strengthen the character, and enrich the spirit of each student in a Christian environment. We think of St. John’s not just as a school but also as a very special kind of community. We seek to employ people who – regardless of the role they play in the School – understand that they impact the lives of our students, families, and colleagues. The St. John’s Code calls us to model honesty and respectfulness in our relationships, responsibility in the performance of our assignments and a caring attitude that extends to all members of our community. Do you dream of becoming the best educator you can? Of coming to work each day with a sense of mastery, belonging, and purpose? Of working with fun, collegial, collaborative, growth-minded professionals? If so, you could thrive at St. John’s.

In our commitment to diversity and equity, St. John’s Episcopal School does not discriminate regarding race, color, ethnicity, national origin, sexual orientation, gender, age, genetic information, disability, pregnancy, marital status, religion, military status, and/or any protected category. This commitment extends to our employment, educational, admission, financial-aid policies, and other School-administered programs.